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FAA Sequencing Guidance Dictates FAA Project Priority

The FAA Aircraft Certification Service has issued their sequencing document.  This document provides guidance on how the FAA will prioritize certification / approval projects.

Projects will be provided FAA resources based on a Safety Index, Applicant Showing or Designee Finding (ASDF) value, and a project priority which will be calculated from the first two values.  Anyone who plans to seek FAA approval from the Aircraft Certification Service needs to understand this Standard Operating Procedure (SOP) in order to know how to best formulate their project to get the highest score (and the highest priority) when seeking FAA data approval resources.

Safety Index (SI)

The first value calculated will be the Safety Index (SI).  The sequencing program’s SI calculation puts a tremendous emphasis on safety-related projects needed to prevent an accident (described as “very high/immediate safety benefit”).  This is good to the extent that it prioritizes airworthiness directives (ADs).  When you look at the numbers, an AD that only affects five small general aviation aircraft will get a safety index of 450, while a national/strategic priority for a typical airline aircraft would be given a safety index of 350.  This shows that ADs will always take priority over other projects in other categories.

Unfortunately, this category that strongly emphasizes ADs is broader than just ADs.  The descriptive language of “very high/immediate safety benefit” could be interpreted to mean other projects as well.  This category could undermine the system if it is misused to describe projects as having “very high/immediate safety benefit” when they don’t really meet the normal parameters for an AD.

The sequencing program also prioritizes large aircraft over small, and large fleets over small.  This will put projects designed to support general aviation aircraft or rare aircraft (small fleets) at a distinct disadvantage.

Applicant Showing or Designee Finding (ASDF)

The ASDF  is a function of the complexity of the project and the amount of the project that will be approved by one or more designees.  You take the total number of findings of compliance that will be performed by the FAA (0, 1-5, 6-15 or more than 16 – any amount that is more than sixteen findings will be capped in the table).  Then you identify the percentage of findings of compliance that will be handled by one or more designees (so the finding of compliance does not need to be performed by an FAA employee).  These percentages will fit into one of these categories: 100%, 90-99%, 75-89%, 50-74%, or <50%.  You cross reference these two values in a table to obtain the ASDF, which will be low, medium or high.  A High ADF will be reserved to those projects with nearly all of the findings performed by a designee (or findings based on applicant-only showing which is a theoretical notion that is being developed by an aviation rulemaking committee).  For these projects, the FAA will have very little interaction with the application’s approvals.

In projects where the FAA has a high number of retained findings and/or the percentage of FAA-retained findings exceeds a metric established by the FAA (50-75% depending on the circumstances), the FAA will assign a low ASDF rating.

Project Priority

Project priority is then determined by cross referencing SI and ASDF.  An AD-level safety index will always lead to a priority one ranking, even when ASDF is low.  Everything else will fit into priority status two through four.  The FAA will break ties among priorities by using SI, so this means that SI is your most important metric.

Those performing projects with negligible safety impact (which includes interiors projects like passenger entertainment systems and cabin modifications) get a zero value for safety impact.  This will mean that the safety index for these projects is always zero, which will place them in the lowest possible project priorities.

Why is project priority so important?  Because a project with a priority level one gets processed according to the office’s normal project flow times, but a priority level four project can be processed according to the office’s normal project flow times PLUS 90 DAYS!  So (for example) the FAA may delay the response to your application (and thus the start of your project) by an additional 90 days if your project falls into priority level four; and then after that, additional 90 day response delays are permitted for each ‘resource-limited’ response.

These 90-day-delays are on top of office flow times (OFT), which are the amount of time allocated to a response by the local office – this time is set by the local office at the local office’s discretion based on staffing and workload.  OFTs will apply to responses to discrete elements like test plans or test reports.

Certification Plan

The new guidance also gives an automatic safety index of zero to applications that come in without a certification plan.  This will be a tremendous strike against new market entrants, and could stifle innovation, because new market entrants typically do not know how to draft a certification plan.

We have always believed that a certification plan is a good idea.  But such a plan is not required by the regulations and thus there is no regulatory guidance in how to create such a plan.  The Paperwork Reduction Act (PRA) forbids government agencies from imposing information-collection burdens  on the public without first obtaining OMB approval for the collection.  The certification plan will become a de facto requirement for anyone that does not want to placed at the back of the line with a zero SI.

Certification plans are good things.  They help to focus the applicant’s efforts by identifying which regulations are relevant for the showing of compliance, and how will the applicant show compliance with each.  But for the FAA to engage in a de facto refusal of tax-payer-funded services to new market entrants who are unable to produce such a certification plan seems to be fundamentally unfair, as it creates yet another barrier to entry for the new market entrants.

Perhaps most damaging is the FAA’s failure to provide firm guidance concerning a certification plan.  Without firm guidelines, any FAA office is free to reject any certification plan as inadequate.  The rejected applicant will then have to face a “zero” SI (thus denying him/her timely services) or go back and try again until the applicant is able to meet the requirements of the local office (thus delaying the projects entry into the FAA oversight system).  Imposing internal FAA workflow requirements that impose a de facto requirement on the public to produce a document that is not required by regulations (by making it  de facto requirement for obtaining timely FAA services) is a back-door way of circumventing the regulatory process that is described by the Administrative Procedures Act.

Solutions

What should the solution be?  If the FAA fails to publish a certification plan guideline to aid applicants in meeting this de facto requirement, then perhaps industry should work with the FAA to develop standard guidelines for a certification plan. This does not relieve us of the problem of using internal work flow documents to impose pseudo-regulatory requirements, but at least it provides some guidance to permit industry to meet the FAA’s de facto requirements.

Many existing approval applicants already have an internal process for creating a certification/approval plan (often one that was worked out with the local FAA office to meet their particular requests as well as regulatory requirements).  For these companies, it is important to review and understand this sequencing SOP in order to calculate how best to achieve a high SI in order to get treated earlier, rather than later.

Another important solution for PMA applicants is the streamlined PMA process found in FAA Order 8110.119.  That document allows PMA manufacturers with non-safety-sensitive (NSS) parts to obtain an expedited review (which should be outside of the normal sequencing mechanism).  It is not without its own burdens, though.  The applicant must perform an additional analysis (not-required-by-the-regulations) to show that the parts are not safety sensitive, in order to qualify for NSS treatment, and then must have full evidence of compliance (as with any other application).

When Exporting PMAs to Europe, Be Sure to Use the Right Words on Your 8130-3 Tag

Do your export 8130-3 tags have the right language on them?  If they don’t then you run the risk that they may be rejected in Europe.

The Bilateral Aviation Safety Agreement (BASA) between the United States and the European Union specifies that the documentation that accompanies a PMA part bound for the European Union must include specific language in order to be acceptable to the European Union’s airworthiness authority, EASA.

Critical Parts Language on the 8130-3 Tag

The BASA Technical Implementation Procedures (TIP) direct that PMA parts being exported from the United States to the European Union bear appropriate language in block 12 (the remarks block) of the export 8130-3 tag. In order to meet this requirement properly, the export 8130-3 tag must identify the part as falling into one of these three categories (by using the authorized language):

1. For a PMA part which is not a critical component, the remarks block of the 8130-3 should state:

“This PMA part is not a critical component.”

But if the PMA part is a critical component, then there are two options for the language in the remarks block.

2. In the first option for critical components, if the PMA holder also holds an EASA STC design approval which incorporates the PMA part into an EASA certified or validated product, then the language should say:

“Produced by the holder of the EASA STC number [INSERT THE FULL REFERENCE OF THE EASA STC INCORPORATING THE PMA].”

3. In the second option, if the PMA holder holds a licensing agreement from the TC or STC holder (giving the PMA holder the rights to use the TC/STC design for the PMA parts), then the following statement should be written in the remarks block:

“Produced under licensing agreement from the holder of [INSERT TC or STC NUMBER].”

These options 2 and 3 are the only two options for exporting FAA-PMA critical components from the US to the EU.

Critical Components and the EU Bilateral

The PMA “criticality statement” is something that is requested under the technical implementation procedures (TIPs) that accompany the US-EU bilateral aviation safety agreement (BASA).

Under the US-EU TIP, a “Critical Component” is defined as:

“a part identified as critical by the design approval holder during the product type validation process, or otherwise by the exporting authority. Typically, such components include parts for which a replacement time, inspection interval, or related procedure is specified in the Airworthiness Limitations section or certification maintenance requirements of the manufacturer’s maintenance manual or Instructions for Continued Airworthiness.”

The determination of whether a PMA part is critical is made by the design approval holder (the FAA-PMA holder) and confirmed as part of the FAA approval. Section 4.4(c) of Order 8130.21H states that “The determination of a PMA article’s criticality, as required to be entered in Block 12 when exported, can only be determined by the actual design approval holder (that is, the FAA-PMA holder).” This is important language because certain parties (foreign governments and competitors) have attempted to gainsay the FAA-approved “critical part” decisions of the FAA-PMA holders.

we have heard of DARs who thought that this language meant that only the PMA holder could obtain the export 8130-3 tag.  This is not so.  This language is not meant to prevent a designee issuing an export 8130-3 tag from making a PMA “criticality statement” on the 8130-3 tag that is consistent with the determination of the design approval holder.  Thus, any designee issuing an export 8130-3 tag for any FAA-PMA part may rely on the (PMA) design approval holder’s determination as to whether the PMA part is a critical component.

This critical parts language generally does not appear to apply to most bilateral airworthiness agreements – it is a special nuance of the US-EU Agreement.  Adding the “criticality” language does not hurt the 8130-3 tag (and may be useful if the end-user is not yet known), but the criticality language generally remains unnecessary unless  the part is destined for Europe.

New FAA Policy Concerning § 33.83 Engine Surveys

The FAA has released a new draft Policy Statement concerning the vibration surveys and engine surveys required by § 33.83.  The new guidance clarifies that this regulation is intended to require a full engine test (for type certificate applicants).  The draft guidance, known as “PS‑ANE‑33.83‑01,” is currently available for public comment.

Members will recall that MARPA successfully opposed a final rule that would have applied the “full engine test” standard to PMA and STC applications.  At the time, our discussions with FAA representatives revealed that their real concern was applying the full engine test standard to engine type certificate applications, and not to PMAs.  The reference to PMAs and STCs, they explained, was an unfortunate mistake.

This draft guidance attempts to more narrowly address the FAA’s concerns about full engine test for type certificate applicants.

In order to ensure that the FAA’s intent is clear, MARPA plans to offer some additional language designed to clarify that this Policy Statement does not supersede the discussion laid out in FAA Advisory Circular 33-8 (Guidance for Parts Manufacturer Approval of Turbine Engine and Auxiliary Power Unit Parts under Test and Computation).  We will also look for opportunities to help the FAA meet their policy goals.

Comments are due to the FAA by November 21, 2014.  They can be emailed to dorina.mihail@faa.gov or mailed to her at:

Federal Aviation Administration
Engine and Propeller Directorate
Standards Staff, ANW-111
12 New England Executive Park
Burlington, MA 01803

Please share your comments with MARPA, too, so we can make sure our comments are consistent with the concerns of our members.

Opportunity for MARPA Members to Have Their Company Literature at ACPC

This year, MARPA will be attending the 58th Annual Air Carrier’s Purchasing Conference. As a benefit to our members, MARPA plans to feature member-company literature in our booth to allow you to make connections with the large number of air carriers and suppliers registered for this event.  This is just one of the benefits of MARPA membership.  ACPC offers an excellent opportunity to have your company’s materials available during the Aviation Networking Forum.

In order to help us feature member companies in the MARPA booth, members must ship their literature to us at MARPA headquarters.  To ensure we are able to showcase your literature, you must follow these steps:

1.  Act quickly!  ACPC runs September 13 – 16, 2014.  You should plan to have your literature arrive absolutely no later than Wednesday, September 10th.  

2.  Ship your package to:

MARPA
2233 Wisconsin Ave, NW
Suite 503
Washington, DC  20007

3.  Email Katt Brigham at MARPA with your package tracking information.  This should include the date the package was shipped and the estimated date of arrival.  You should also include a description of the contents of your package so we know what to look for.

Are you planning to attend ACPC?  Would your company like MARPA to target specific fleets or Air Carriers for our Airline Round Table Session selections?  Contact MARPA today to let us know!  MARPA is excited to be able to offer opportunities like this to its members.  If you have any questions or comments, please contact Katt at (202) 628-6777 or by email at katt@washingtonaviation.com.

New TCDS Guidance Stresses Avoidance of Anti-Competitive Language

The FAA has released Notice 8110.116, which stresses the importance of writing clear notes in the Type Certificate Data Sheet (TCDS), and of ensuring that those notes are consistent with FAA policy.  This new guidance can be very valuable to everyone in the industry.  The value to TC applicants and holders (who create draft TCDS for FAA adoption) is obvious, but less obvious are the subtle and not-so-subtle admonitions against using the TCDS for anti-competitive effect.

One valuable element of this guidance is that it stresses certain things that should not appear in the TCDS.  For example, in paragraph 6(a)(6), the guidance advises against language that limits work to a scope narrower than permitted by the regulations:

(6) Do not include requirement that is non-regulatory in the notes. For example: “This aircraft shall be maintained in accordance with the BHT-427 Maintenance manual.” This note implies that BHT-427 is the only source for maintaining the aircraft, and conflicts with 14 CFR 43.13(a) which states “Each person performing maintenance . . . shall use methods . . . or other methods acceptable to the administrator.”

This admonition is consistent with FAA guidance that has prohibited language limiting operators options in seeking repairs.  E.g. PS-AIR-21.50-01: Type Design Approval Holder Inappropriate Restrictions on the Use and Availability of Instructions for Continued Airworthiness (March 23, 2012).  In the past, there have been problems with manufacturer’s guidance that seeks to limit operators’ repair options, which in turn has had an adverse effect on independent repair stations who are qualified by the FAA to perform the same repairs.  Other language in the guidance highlights the prohibition against anti-competitive statements by stating:

Avoid language promoting a TC holder or their suppliers as the sole source for maintenance or overhaul.

and

It is contrary to 14 CFR parts 43 and 21 to include a note that all repairs or modification schemes must be approved by the TC holder prior to FAA approval.

In a similar vein, the guidance also forbids use of notes that could be interpreted as statements of FAA General Policy.  The obvious reason for this is because the TCDS should not be used as a vehicle for establishing FAA policy.  The example that is given is useful in its own right, because this is clearly not a statement of FAA policy, despite the fact that some government prosecutors have tried to promote similar policies:

(8) Avoid notes that can be interpreted as FAA general policy. For example: “Reuse of parts and assemblies that have been involved in an accident is not permitted unless approved by FAA Engineering.”

In subsection 6(a)(10), the FAA advises against the use of brand names, but in subsection (11), the FAA requires that when a specific brand name is used, then the note must also advise of the possibility of using FAA-approved alternatives:

(11) If a specific brand name material needs to be listed, then you must state that an equivalent material is also may be approved. For example: “SOHIO BIOBOR JF biocide additive is approved for use in fuel at a concentration not exceeding 270 PPM. Use of other, equivalent material, may be approved by the FAA.”

Aviation is a competitive industry, but some companies have attempted to use FAA-approved and FAA-acceptable documents as levers to inhibit competition.  The FAA has repeatedly asserted that its job is safety – not competition – and that it will not allow its approvals to be used as independent inhibitors of competition where no safety interest is served.  While the main purpose of this new guidance is to standardize the layout of TCDSs, it also includes important admonitions that should help prevent anti-competitive behavior.

One Day Left to Save! Early Bird Discount Ends Tomorrow

Don’t forget to register today for the 2014 MARPA Conference!  The Early Bird discount expires tomorrow, August 15th, so register today and save!

The 2014 MARPA Conference has a lot of opportunities to offer!  Join Keynote speakers Ahmad Zamany, VP of Technical Operations at Copa Airlines, and Mike Arata, Director of Engineering at United Airlines!  Learn about the newest developments in  international PMA markets like Japan, Latin America, and Europe.  Dive into recent COS updates and Part 21 regulatory changes to educate your company.  Find the financial stragegy you need to guide your company through the PMA landscape. The Conference Agenda is packed with the speakers you want to see, and with networking opportunities!  Your customers will be there… why won’t you?

To register, just click here for a registration form and hotel information.  If you have any questions, contact MARPA by calling (202) 628-6777.  We look forward to seeing you in Las Vegas.

MARPA Conference Discounts – Ending Soon!

The MARPA Conference is coming soon!

Since 2001, MARPA has hosted annual conferences that bring together experts and leaders within the PMA industry and regulatory realm to tackle key issues facing the modification and replacement parts arena. The 2014 MARPA Conference will be held from October 1-3, 2014 at the Renaissance Las Vegas.

Be sure to register this week, before the Early Bird discount expires this Friday, August 15th!  Registration forms can be found at the link below, or you can contact MARPA with any questions.

For more information about the MARPA Conference including agenda, registration information, and accomodations, please click this link or visit us at http://www.PMAparts.org.  We look forward to seeing you at the Conference!

Technical Committee Agenda Items for October Meeting

Do you have a topic for the MARPA Technical Committee’s next meeting?  We are now collecting items for the agenda for the October meeting!

The MARPA Technical Committee addresses technical issues facing the industry.  The Committee review proposed FAA Publications (like advisory circulars and orders) and offer technical advice to improve those proposals.  Technical Committee members meet with the FAA to discuss policy issues.  Technical Committee members also sit on FAA Advisory Committees and Working Groups in order to develop policy that affects the PMA community.

Appropriate topics for the MARPA Technical Committee Agenda include aviation/manufacturing policy issues, amendment of current aviation/manufacturing policy documents, and new technologies that affect the aviation manufacturing industry.  Any technical issue that could affect safety is fair game.  MARPA is not just focused on FAA and EASA compliance issues – issues before other agencies (in the US or around the world) are also welcome.

The Technical Committee will meet on October 1, 2014 at 11:00 am.  The meeting will take place at the Las Vegas Renaissance Hotel at 3400 Paradise Road
Las Vegas, Nevada 89169 (in conjunction with the MARPA Annual Conference – this occurs during the Workshop Day).

All MARPA members are welcome to attend the Technical Committee meeting.

Please send you Technical Committee Agenda items to Jason Dickstein.

MARPA to Discuss Policy with Engine and Propeller Directorate

Dear MARPA Members:

MARPA will be “meeting” with the Engine and Propeller Directorate via a telephone conference on August 7, 2014 at 13:00 Eastern Time. Association members are invited to participate.  If you are a MARPA member and would like to participate, please contact Katt Brigham by email or by phone!

We will be discussing the Engine and Propeller Directorate’s future work plan for policy guidance affecting PMAs, and will also receive status updates on current projects.  MARPA plans to share trends in the industry that could require FAA attention, as well as information on “lessons learned” in the realm of Continued Operational Safety (COS).

This informal working meeting is part of a series of meetings between MARPA and the FAA that are intended to promote communication in an effort to manage safety in a proactive, efficient, effective manner.  It is an excellent opportunity to let the Engine and Propeller Directorate know whether their existing policy is effective in supporting safety.  Nothing said by the FAA is intended to bind the FAA to any particular course of action.  Participants are asked to respect the FAA’s standards reflecting ex parte communication.

Ensure Your Manufacturing Designees Get Their New Designee Numbers

Do you have manufacturing designees in your facility?  If so then they should be going through the process of obtaining new designee numbers.

The FAA is switching all FAA-designees over to their new DMS system and all designees are being given new, unique, nine-digit identification numbers known as “designee numbers.”  The DMS was announced in Order 8000.95,which is the FAA’s Order on Designee Management Policy.

DMS will collect, store and process data and information associated with designees and the designee management processes in accordance with FAA recordkeeping requirements. See Designee Management Policy, FAA Order 8000.95 (April 11, 2014). Designees should note that there is an explicit disclaimer of privacy, so designees are surrendering any expectations of privacy that they may have with respect to information stored in this system.

Manufacturing DARs are first to go through this process and many of them have already received their new numbers. The deadline for completing this process is ten days after the notification (which should have been received in June or early July), so if your manufacturing DAR is not yet registered properly in the DMS system, then please make sure he or she gets registered appropriately, ASAP; failure to renew through the DMS system could mean that the DAR loses his or her designee privileges!

The FAA intends for ALL manufacturing designees to be converted over to the DMS system by September. To that end, all new manufacturing DAR and DMIR applications after May 7, 2014 are being processed through the DMS.

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